APPROVED

TOWN BOARD MEETING

WEDNESDAY, SEPTEMBER 26, 2007

7:00 P.M.

TOWN HALL

W2004 COUNTY S

 

Call to Order: 7:00 p.m.

Members Present: Tim Maass, Robert Valentine, Don Gonnering, Steve Lowney and Dean Sitar.            

Others Present: Clerk Barb Seegers, Atty Frassetto, Adm Asst. Colleen Laha and Engineer Steve Brueggeman

Pledge recited

 

VERIFICATION OF POSTING/ ADOPT AGENDA

Posted the 25th day of September, 2007 at 2:00 p.m. at the Town Hall.  Also posted at KND Shorty’s One Stop, Dairyland Depot, Freedom Foods and Freedom Mini Mart. 

Motion by Valentine/Gonnering to adopt agenda as posted.  5 Yes 0 No MC

 

MOTION TO APPROVE MINUTES OF 9/12 & 9/24 MEETINGS

Motion by Sitar/Valentine to approve minutes of 9/12 and 9/24 meetings.  5 Yes 0 No MC

 

PUBLIC COMMENT SESSION

John Van Sambeek - concerning the status of the vacated Kaye Street.  Board will check into and place on next agenda.

Jon Motquin – member of Plan Commission requested that the Board place a 6 month moratorium on all new land splits and development until Comprehensive Plan is updated.

 

ECOENERGY – CONCERNING WIND FARMS

Eric Kostecki of WPPI in Sun Prairie and Wes Slaymaker VP of Eco Energy in Madison gave the Board a presentation on Wind Energy.  They are exempt from property taxes but usually pay an amount in lieu of tax.  They lease land from current property owners.  Their plan is to place 5 turbines in this area.  Turbines are 397’ tall, take about 80’ of space and are usually placed about 1000’ apart.  They can be spread over about 1 mile.  Research is currently being done in this area on wind speed.

 

RESIDENT ISSUES – 1ST PHASE OF WATER/STREET PROJECT

Clerk told the Board that Paul Willis of Mead & Hunt is meeting with the contractor on Conrad Street on Thursday to resolve some of the problems.  Mel Brockman questioned reimbursement for trees.

 

PLAN COMMISSION REFERRALS

a.        Byrne Estate CSM App. #13-09-07-29 – Greiner Road

Motion by Valentine/Gonnering to approve CSM App #13-09-07-29 for Byrne Estate with two conditions:

b.        Garden Estates – Trail Removal

Motion by Lowney/Gonnering to remove the trails from the Garden Estates Subdivision Plat.  2 Yes (Gonnering, Lowney) 3 No (Sitar, Valentine and Maass) Motion Failed

c.        Set date to review Land Use Map & set Public Hearing

Meeting set with Plan Commission - October 24 at 6:00 p.m. to review updated land use map.

 

GREENWAY COMMITTEE – GARY VAN HOOF

Van Hoof told the Board that the Greenway Committee was supposed to have 1 member from the Parks Committee, 1 member from the Planning Commission and 3 community members.  Tim Maass noted that the Park Committee was meeting the following week and would appoint someone at that time.  Next Greenway Committee meeting is set for October 15 at 7:00p.m.  Van Hoof also questioned whether the Board planned to move ahead with the sidewalks on State 55 from County E to VFW Park to get people off the streets and create a walking loop for people who want to walk.  Maass noted that the state will not allow a crosswalk unless sidewalk is on both sides. Greenway Committee also requested that the Board consider a trail/sidewalk from the high school to the grade school during the upcoming water construction project.  Board noted that the engineering for this could be budgeted in 2008 and construction budgeted in 2009.  Engineer will get Board estimate on project.

 

OUTAGAMIE COUNTY RECYCLING AGREEMENT CHANGE

Motion by Valentine/Sitar to approve the change to the recycling agreement with Outagamie County extending the term of the agreement for ten years beyond the termination of the current 5 year renewal period to allow the County to commence long term planning.  5 Yes 0 No MC

 

REVIEW CHANGE TO CURRENT GARBAGE PICK UP CONTRACT – tabled

 

 

Town Board Meeting

September 26, 2007

Page 2 of 3

 

REVIEW & APPROVE REFERENDUM QUESTIONS FOR TOWN HALL COMPLEX

Motion by Lowney/Sitar to hold a referenda election with the following 4 choices and instructions to vote for one:

#1    To remodel the current town hall/fire department building, add an addition and purchase adjoining property at a cost not to exceed $850,000.

 

#2    To purchase, furnish and remodel the Prevea site, add a garage for police dept and update the existing fire station/town hall site at a cost not to exceed $1.35 million.

 

#3    To build a new complex for town hall/fire dept/police dept and senior center on the property already purchased on County E at a cost not to exceed $4.5 million.

 

        #4     None of the above.

        4 Yes 0 No 1 Abstain (Valentine) MC

Exact working of questions and numbers will be finalized and presented at next meeting.

 

MOTION TO SET DATE FOR TOWN HALL COMPLEX REFERENDUM

Motion by Valentine/Gonnering to rescind the motion made at a previous meeting to hold the referenda election on Nov. 13, 2007.  5 Yes 0 No MC

Motion by Lowney/Sitar to hold the referenda in conjunction with the primary election to be held on February 19, 2008.  5 Yes 0 No MC

 

2007 PULVERIZE & PAVE PROJECT – PAY REQUEST AND CHANGE ORDER #1

Motion by Lowney/Valentine to approve change order #1 of -$9,117.35 changing the contract from $571,216.35 to $562,099.00.  5 Yes 0 No MC

Motion by Lowney/Sitar to approve final pay request in the amount of $244,185.39 for Northeast Asphalt.  5 Yes 0 No MC

 

REVIEW RIGHT OF WAY ORDINANCE – tabled

 

MOTION TO APPROVE CLOSING COUNTY E, COUNTY S, KILLARNEY LANE, GARVEY ST. AND TRALEE LANE FOR THE CHRISTMAS PARADE ON SATURDAY DEC. 1, 2007 FROM 6:00 P.M. TO 8:00 P.M.

Motion by Lowney/Valentine to approve the road closure request for the Christmas Parade on December 2, 2007.  5 Yes 0 No MC

 

MOTION TO APPROVE TRICK OR TREAT HOURS

Motion by Lowney/Valentine to approve trick or treat hours of Wed., Oct. 31 from 4:00 p.m. to 7:00 p.m.  5 Yes 0 No MC

 

OPERATOR’S LICENSE

Motion by Lowney/Gonnering to approve Operator’s License for Jessica Smits & Rhonda Coenen.  5 Yes 0 No MC

 

PROGRESS ON OLD ITEMS

a.        Street Lights Liberty Lane and Hooyman Court - tabled

b.       Sky Pine Encroachment – Drainage Plan forwarded to developer

c.        Freedom Square Litigation – tabled to Closed Session at next meeting

d.       Schaetz Encroachment – Abrahamson will check into Foth & Van Dyke progress on easement.

e.        Orville Gonnering request

Motion by Sitar/Valentine to compensate Orville Gonnering for 1681 sq ft of ROW at $2.00 per sq ft. minus the cost of improvements for the stubbed in road.   4 Yes 0 No 1 Abstain (Gonnering)

Clerk will look into cost of trees and report back to the Board.

 

ENGINEER & ATTORNEY REPORTS

Engineer Brueggeman questioned whether any progress had been made in meetings with Vanderloop.  Atty Frassetto noted that the County said the mound system would work on the Vanderloop property with the cul du sac placed directly on the end of the current road.  Clerk reported that the Town has already spent quite a bit of money on legal fees, engineering and property acquisition on Geenen Lane and will report back to the Board with those figures.

 

Attorney Frassetto reported that he has contacted the DNR on the letter from Northern Environmental.  DNR representative told him that the Town will be responsible for any future clean up required when doing any type of road reconstruction, etc. in the affected areas.  This information will be forwarded to the Baron & Budd law firm to be included in the claim against the oil companies.

 

Town Board Meeting

September 26, 2007

Page 3 of 3

 

DEPARTMENT/COMMITTEE REPORTS

Motion by Lowney/Sitar to have Engineer Brueggeman contact Foth & Van Dyke to pursue a change order to place binder course in Woodland Subdivision this year and complete paving next year.  Abrahamson, Sanitary District President, stated that he would not request a change order on this project.  Motion rescinded.

 

SET DATES FOR BUDGET MEETINGS

Board will meet on October 3, 17, and 31 at 6:30 p.m. and. on October 10th at 6:00 p.m. to work on budget.

 

MOTION TO APPROVE VOUCHERS

Motion by Valentine/Lowney to approve vouchers #20945 – #20982 (20978 – void) and direct deposits #1393 - #1403.  5 Yes 0 No MC

 

ADJOURN

Motion by Lowney/Sitar to adjourn at 9:55 p.m. 5 Yes 0 No MC

                                                                                                                                                        Barbara M. Seegers, Clerk